Technology Lawyer

Privacy Policy

Introduction

www.virtatechnologylawyer.com (our website) is provided by Virta Technology Lawyer (‘we’, ‘our’ or ‘us’). We are the controller of personal data obtained via our website, meaning we are the organisation legally responsible for deciding how and for what purposes it is used. 

Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data) in connection with your use of our website. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.

We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) in relation to goods and services we offer to individuals in the European Economic Area (EEA).

Given the nature of our website, we do not expect to collect the personal data of anyone under 13 years old. If you are aware that any personal data of anyone under 13 years old has been shared with our website please let us know so that we can delete that data.

 

What this policy applies to

This privacy policy relates to your use of our website only.

On our Insights Page we may link to other websites owned and operated by certain trusted third parties, such as the UK Information Commissioners website. Those third party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to those third party websites, please consult their privacy policies as appropriate.

 

Personal data we collect about you

The personal data we collect about you depends on the particular activities carried out through our website. We will collect and use the following personal data about you:

  • your name, address and contact information, including email address and telephone number and company details through our website contact form
  • location data, if you choose to give this to us
  • your activities on, and use of, our website
  • information about how you use our website and technology systems
  • your responses to surveys
  • any other personal data you choose to give us

Sometimes you can choose if you want to give us your personal data and let us use it. Where that is the case we will tell you and give you the choice before you give the personal data to us. We will also tell you whether declining to share that personal data will have any effect on you use of our website and our services.

We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.

 

How your personal data is collected

We collect personal data from you:

  • directly, when you enter or send us information, such as when you complete our contact form on the website or purchase products or services via our website, or complete customer surveys via our website, and
  • indirectly, such as your browsing activity while on our website; information like your IP address, device type, unique device identification number, browser-type, broad geographic location (e.g. country or city-level location) and other technical information. We may also collect information about how your device has interacted with our Website, including the pages accessed and links clicked using the technologies explained in the section on ‘Cookies and other tracking technologies’ below. Collecting this information enables us to better understand the visitors who come to our Website, where they come from, and what content on our Website is of interest to them.  We use this information for our internal analytics purposes and to improve the quality and relevance of our Website to our visitors.

 

How and why we use your personal data

Under data protection law, we can only use your personal data if we have a proper reason, e.g.:

  • where you have given consent
  • to comply with our legal and regulatory obligations
  • for the performance of a contract with you or to take steps at your request before entering into a contract, or
  • for our legitimate interests or those of a third party

A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own. You can obtain details of this assessment by contacting us (see ‘How to contact us’ below).

 

How and why we use your personal data—sharing

See ‘Who we share your personal data with’ for further information on the steps we will take to protect your personal data where we need to share it with others.

 

Marketing

We will not use your personal data for direct marketing our services to you. Before marketing our services to you including product and services updates, and exclusive offers, we will obtain your consent and allow you the right to opt out by using unsubscribe links and opt out contact details.

 

Who we share your personal data with

We routinely share personal data with:

  • third parties we use to help deliver our products or services to you, such as our subcontractors
  • other third parties we use to help us run our business, e.g. website hosts and website analytics providers

We only allow those organisations to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on them to ensure they can only use your personal data to provide services to us and to you on our behalf, in accordance with our instructions.

We or the third parties mentioned above occasionally also share personal data with:

  • our external auditors, e.g. in relation to the audit of our accounts, in which case the recipient of the information will be bound by confidentiality obligations
  • our and their professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations
  • law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations

 

How long your personal data will be kept

Generally we will delete your personal data when the purpose for its processing has been fulfilled or when our contractual relationship has ended, all mutual claims and legal obligations have been fulfilled, and there are no legal bases for further processing. We will retain your personal data for as long as required by applicable law and regulation. Our period for keeping data differ taking account of the nature and context of the personal data. In determining how long we retain your personal data for we base our retention period on the following factors:-

Length of time the personal data is required to fulfil the original purpose for which the personal data was collected;

The nature and sensitivity of the personal data;

Legal obligations we are subject to;

Statutory limitation periods related to potential claims or litigation;

Guidance from the supervisory bodies and professional regulators.

Following the end of the of the relevant retention period, we will delete or anonymise your personal data. Further information on your rights is set out below.

 

Transferring your personal data out of the UK and EEA

It is sometimes necessary for us to transfer your personal data to countries outside the UK and EEA, this is where our suppliers, such as our SAAS service providers or our hosting providers are located. In those cases we will comply with applicable UK and EEA laws designed to ensure the privacy of your personal data.

As we are based in the UK we will also transfer your personal data from the EEA to the UK.

Where we transfer your personal data outside the UK we do so on the basis of an adequacy regulation or (where this is not available) by entering into a legal agreement which includes legally-approved standard data protection clauses recognised or issued further to Article 46(2) of the UK GDPR. In the event we cannot or choose not to continue to rely on either of those mechanisms at any time we will not transfer your personal data outside the UK unless we can do so on the basis of an alternative mechanism or exception provided by UK data protection law and reflected in an update to this policy.

Where we transfer your personal data outside the EEA we do so on the basis of an adequacy decision or (where this is not available) by entering into a legal agreement which includes legally-approved standard data protection clauses issued further to Article 46(2) of the EU GDPR. In the event we cannot or choose not to continue to rely on either of those mechanisms at any time we will not transfer your personal data outside the EEA unless we can do so on the basis of an alternative mechanism or exception provided by applicable data protection law and reflected in an update to this policy.

 

Your rights

Access to a copy of your personal data

The right to be provided with a copy of your personal data
Correction (also known as rectification) 

The right to require us to correct any mistakes in your personal data
Erasure (also known as the right to be forgotten) 

The right to require us to delete your personal data—in certain situations


Restriction of use 

The right to require us to restrict use of your personal data in certain circumstances, eg if you contest the accuracy of the data


Data portability 

The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations


To object to use

The right to object:

—at any time to your personal data being used for direct marketing (including profiling)

—in certain other situations to our continued use of your personal data, eg where we use your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims

Not to be subject to decisions without human involvement
The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you

We do not make any such decisions based on data collected by our website


The right to withdraw consents

If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time

You may withdraw consents by clicking this unsubscribe button [INSERT unsubscribe button] or by writing to us, at the address within the Contact Us section

Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn
If you would like to exercise any of those rights, please email, call or write to us—see below: ‘How to contact us’. When contacting us please:

  • provide enough information to identify yourself (e.g. your full name, address and customer or matter reference number)and any additional identity information we may reasonably request from you, and
  • let us know which right(s) you want to exercise and the information to which your request relates

 

Keeping your personal data secure

We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine need to access it.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

 

How to complain

Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.

You also have the right to lodge a complaint with:

  • the Information Commissioner in the UK

The UK’s Information Commissioner may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.

 

Changes to this privacy policy

We may change this privacy policy from time to time—when we make significant changes we will take steps to inform you, by including a prominent link to a description of those changes on our website for a reasonable period.

 

How to contact us

You can contact us by post, email or telephone if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint.

Our contact details are shown below:

Technology Lawyer Limited (T/A Virta Technology Lawyer)

Level 18

40 Bank Street

Canary Wharf

London

E14 5NR

Email Virta@technologylawyerltd.com

Telephone +44 (0) 7535433535